Payroll & Benefits Infrastructure · Use case

Embed payroll in a vertical SaaS

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Short answer

Your SME customers run payroll inside your software; the provider calculates gross to net, files with authorities and pays employees. You gain retention and revenue — but payroll errors land on your brand, so calculation depth and support model matter most.

What this use case is

Your SME customers run payroll inside your software; the provider calculates gross to net, files with authorities and pays employees. You gain retention and revenue — but payroll errors land on your brand, so calculation depth and support model matter most.

Who builds this

Hospitality, retail and trades software
Practice management
Accounting platforms
HR tools

What your customer sees

  1. 1Adds employees once
  2. 2Reviews and approves a pay run
  3. 3Employees get paid and receive payslips
  4. 4Filings happen automatically

How Payroll & Benefits Infrastructure solves it

1

Employer and employee data captured in your product

Employer and employee data captured in your product

2

Hours and variable pay pulled from your data

Hours and variable pay pulled from your data

3

Gross to net calculated

Gross to net calculated

4

Employer approves

Employer approves

5

Salaries paid and taxes remitted

Salaries paid and taxes remitted

6

Filings submitted

Filings submitted

7

Payslips and reports delivered

Payslips and reports delivered

Want to have

  1. Native coverage in your countries
  2. Gross-to-net engine
  3. Filings and remittances
  4. Salary payouts
  5. Payslips
  6. APIs for embedding
  7. Support model for payroll questions

Optional

  1. Time and attendance integration
  2. Pension and benefits integration
  3. Year-end processing

Design decisions

Support

Provider supports employers
You support with provider backup

brand control versus workload.

What to put in your RFP

Countries and filings

  • Countries and filings

Calculation and updates

  • Calculation and updates

Payouts and funding

  • Payouts and funding

Embedding

  • APIs
  • components

Support model

  • Support model

Commercials

  • Commercials
Add these to an RFP

How to evaluate providers for this use case

  1. 1Country depth
  2. 2Filing coverage
  3. 3API completeness
  4. 4Support

Pitfalls

  • Launching in a country served through a thin partner
  • Unclear support ownership
  • Bad data from your product feeding pay runs

What providers will ask you

  1. Customer countries and sizes
  2. Employees per customer
  3. Data you already hold

Other Finlane categories that cover parts of this

This use case is solved mainly with Payroll & Benefits Infrastructure. These categories cover specific parts of it and can be tendered alongside it.

Banking-as-a-Service

Accounts for payroll funds

Open Banking & Account Data

Employer bank data for funding checks

Frequently asked questions

Other Payroll & Benefits Infrastructure use cases

Offer earned wage access

Give employees on-demand access to accrued pay, funded by the employer or a partner.

Run global contractor payments

Pay contractors across countries with compliant documents, tax forms and local rails.

Distribute benefits and reimbursements

Push meal, wellness or expense benefits to employees via wallets, cards or vouchers.

Scope embed payroll in a vertical SaaS with Payroll & Benefits Infrastructure providers

Scope this use case